Video Conferencing - Web Conferencing - Online Meetings
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Table of Contents:
 
Warning
Inquiry
Tip
 
 
Purchase Video Conferencing Equipment
 
   
 
How to Use MegaMeeting.com Personal
 
Document Version 3.0
   
 
   
 
 
Before your Conference
 
Before your conference begins, here are some helpful hints and steps you can follow to ensure a smooth and productive meeting:
 
  • Make sure all your Participants have the equipment they will need for the meeting setup properly PRIOR to beginning. Not having to troubleshoot video or audio problems during the meeting will make the experience better for everyone involved.
  • Test thoroughly beforehand!
  • Make sure you have the latest versions of both your browser and of the Macromedia Flash Player.
  • Clear your browser cache of old files and try to close any applications that are not crucial to your conference.
 
 
 
 
Accessing your Account
 
To access your account and begin your MegaMeeting Conference, simply open your browser of choice and in the URL bar navigate to http://www.megameeting.com. Once there, click on 'Personal Login' in the upper right corner of your screen to login, then ‘Host Login' to login as a Host. Logging in as a “Host” allows you to create meetings. Your meeting participants will click the “Guest” button, this will allow them to be a participant in your conference.
 
Click the “Host” button to continue. Logging in as a “Hosts” allows you to create meetings. Your meeting participants will click the “Guests” button, this will allow them to be a participant in your conference.
 
Once the program has loaded, click the ‘Agree' button to proceed to your login.
 
At the prompt, simply enter your Username and Password you were provided, then click ‘Login' to proceed.
 
The password field is case-sensitive!
 
 
 
 
The Host Options Screen and Functionality
 
WHY CAN'T I USE ALL THE FEATURES?
 
You may notice that some of the features are greyed out and give you the message above... This is because these features are not part of the Personal product. These are advanced features ONLY available in the Professional Product and are unavailable to Personal clients. If you are interested in upgrading to Professional please give us a call at 1-877-634-6342 or visit http://www.megameeting.com/professional.html for more information!
 
 
 
 
1) On the Host Options screen, you may enter your name in the ‘Your Name' field (the field will have the default name of your login username). This is the field you would enter the name you want to appear on your video window.
 
2) Saved Meetings List - Use this list to rejoin named meetings from the past or to join meetings you saved for the future.
 
3) To create a meeting and start it immediately, type your meeting name and then click the “Create & Join” button. If you are creating meetings to be joined at a later date, you can click the “Create Only” button to place the meeting in the ‘Active Meetings' list.
There are no spaces or special characters allowed in the ‘Meeting Name:' field.
 
  • Create and Join – To create a meeting that you want to start immediately. Your meeting name and parameters will be stored in the ‘Saved Meetings' dropdown list should you decide you wish to use it again at a later time.
  • Create Only – This allows you to create and store a meeting for a later date in the 'Saved Meetings' list or create batch meetings for multiple future dates.
  • If you will be sending out email invitations, you can fill in the Meeting Date and Time fields and this information will appear on each email invitation you send out.
  • If you wish to password protect your meeting, enter a password in the password field and whenever a participant tries to enter your meeting, he/she will be asked to enter the password. This password will also appear on all email invitations you send out. (This is not mandatory)
  • Additionally, you can also set the meeting to ‘Auto-Accept' meeting Attendees, This tells the meeting you are about to create to automatically allow any participants that try to join. If you DON'T have this checked, it will prompt you to allow them into your meeting.
 
Connection Options... - If you are experiencing issues getting or staying connected to a meeting (Getting 'Connection Teminated' frequently etc.) you may change the connection protocol from the 'Protocol' drop down box:
 
Native (Port 1935) – Allows traffic to be sent via port 1935, which is the fastest way of sending traffic to/from a meeting.
Tunneling (Port 80) – Allows traffic to be sent via port 80, which is useful when a firewall will not allow traffic to be sent via Port 1935.
 
The following invitations panel is used for meetings either at a future date or ones you are about to create. It pulls the parameters you set in the previous screen and places them in an email with a link to your meeting. This is sent out to all those you either enter by hand, or by using the contacts list.
 
Simply put the participant's email address into the box to the right of Email field and click “Add to Recipients”. After you have entered all email addresses that you wish to have receive an email invitation, click the Send button at the lower right hand corner of the screen:
What are the Stored Contacts?
 
With the full Professional Product you are able to store emails for later use (instead of having to add them one at a time each time you send invitations) This advanced feature is ONLY available in the Professional Product. If you are interested in upgrading to Professional please give us a call at 1-877-634-6342 or visit http://www.megameeting.com/professional.html for more information!
 
 
 
 
 
Your Conference Room and General Functionality
 
Once the conference is loaded, you may get prompted with a Flash Player Settings message (See below). Simply press ‘allow' to allow the player to access and display your video camera settings.
 
Make sure to click ‘allow' even if you don't have a web camera on your computer, as this will also make sure you have the ability to use the video functionality.
 
 
1) This is the default position for your video window. You can click and drag this window anywhere on the screen.
In the lower left corner on the video window will be the username you entered from either the Host Options screen or in the username field if you logged in as a Guest. In the lower right corner of the video window is a small triangle you can click and drag to resize the window as you see fit, to reset and lock simply press the lock button to the left of the triangle. Under the video window you can toggle your video feed off and on using the ‘Enable Video/Webcam' checkbox.
2) This is your Voice Over IP audio box. This is set by default with the standard hold-to-talk ‘Transmit' button which by pressing and holding allows you to transmit audio to everyone in the conference.
 
By clicking the ‘Lock' button you are opening your audio up to ‘full duplex' audio, which means you may speak freely and receive audio freely without the need to press the ‘Transmit' button. Locking audio is only recommended when you and your participants are using headsets and not communicating with external speakers.
 
It is strongly recommended that you use a non-USB headset with a built in microphone when using the VOIP function in MegaMeeting, as a headset eliminates and pre-empts the problems associated with internet audio such as looping and echoing. If you are experiencing a large number of problems, we recommend switching all users in the meeting to a headset configuration.
 
3) This is your User Name List, where you can see the names of all the Participants in your current conference. To the left of each person's name are icons that serve as visual references as to their standing in the room: An orange arrow denotes the HOST of the room, while a small camera or microphone icon denotes what that Participant is currently transmitting to the room.
4) These are the main functionality for the room:
 
- Turn Video On/Off = Use this to toggle off and on your video feed.
- Video Options = Use this to adjust the settings of your video feed
- Chat window = Toggle off/on the chat window that appears to the right
- Host Options = CLICK HERE
 

5) These buttons are for accessing help, toggling the tooltips and disconnecting (as a host only) or quitting from the room completely.

6) This is the Meeting Information Box that holds the name of your meeting.

 
 
 
 
Inviting People into Conference
 
To invite additional users into your conference, simply click the ‘Invite' button and fill in the information in the fields. It will show your name, a comment field and the guests name and email address. Once you add the names you wish to invite, simply click the ‘send' button to send out those email invitations.
 
The amount of guests is limited by the amount of seats that you purchased
The following invitations panel is used for meetings either at a future date or ones you are about to create. It pulls the parameters you set in the previous screen and places them in an email with a link to your meeting. This is sent out to all those you either enter by hand, or by using the contacts list.
 
Simply put the participant's email address into the box to the right of Email field and click “Add to Recipients”. After you have entered all email addresses that you wish to have receive an email invitation, click the Send button at the lower right hand corner of the screen:
What are the Stored Contacts?
 
With the full Professional Product you are able to store emails for later use (instead of having to add them one at a time each time you send invitations) This advanced feature is ONLY available in the Professional Product. If you are interested in upgrading to Professional please give us a call at 1-877-634-6342 or visit http://www.megameeting.com/professional.html for more information!
 
 
 
 
 
 
The ‘Host Options' Button
 
User Rights - As the Host of the conference, you have the ability to control what the Guests transmit to the rest of the group. You simply click the name of the Guest on the right, then drop the lists on the left down to either ‘off' or ‘on', depending on what you want them to have accessible to them.
 
By selecting the ‘DEFAULT' user, you are setting the parameters for all the Guests that are about to join your conference, but have not joined yet. For example, logging in a few minutes early and setting the Video to ‘off' on the DEFAULT user will ensure that any Guests that login will have their ability to send or receive video off when they enter the conference.
 
 
Invitations - Same as description ABOVE, only now you are inside a conference
Meeting Info - Toggles off/on the Meeting Information Box in the upper right corner
 
WHY CAN'T I USE ALL THE FEATURES?
 
You may notice that some of the features are greyed out and give you the message above... This is because these features are not part of the Personal product. These are advanced features ONLY available in the Professional Product and are unavailable to Personal clients. If you are interested in upgrading to Professional please give us a call at 1-877-634-6342 or visit http://www.megameeting.com/professional.html for more information!
 
 
 
 
This concludes the MegaMeeting Personal Users Document. If you have further questions or problems, please refer to the Frequently Asked Questions below or our online knowledgebase at: http://www.megameeting.com/kb Thank you for choosing MegaMeeting.com!
 
 
Frequently Asked Questions and Answers
 
 
•  Why do I need to agree to the terms of service (TOS)?
If you are a Personal client, your meetings are hosted on our servers and we are obligated to regulate the content that uses our bandwidth.
 
 
•  What type of webcam should I use?
Generally any webcam with work as long as there are no other programs/applications using it at the same time. Logitech brands are good for general use and are usually under $100 at good quality but any brand will do.
 
 
•  Which browser should I use?
Megameeting.com will function in most major browsers (Firefox, IE, Safari etc).
 
 
•  What type of headset should I use?
Any type of headset will work, but we do recommend you use a non-USB type of headset for your meetings, as these may interfere with other sound input devices running on your computer (such as any built in microphones in your webcam).
 
 
 
 
 
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