Have contingency plans for your webinar

Thursday, June 20 2013

Using video conferencing technology to conduct webinars is a common practice in many industries because businesses need to train remote employees and educate faraway clients. The educational sessions require multiple rounds of preparation, but even then unforeseen circumstances can still derail the proceedings. 

That's why it's crucial to have contingency plans in place for your webinar. Attendees don't want to wait for you to figure out what steps to take, and you should certainly do everything in your power to avoid canceling the meeting. 

For instance, you should still hold the webinar even if your computer has crashed. To rectify this situation, Entrepreneur Magazine recommends keeping a spare laptop handy. You should load your video conferencing software on the secondary device so that you don't have to wait for the system to start. 

What's more, Adobe explains that presenters should stay on separate networks in case there are connectivity problems. When hosts are using different routers, they won't all be affected in case there's an outage. This means that the webinar can proceed even though one of the speakers is currently offline. 

Having backup devices and networks is an important part of preparing for a webinar. These tips will help you run an effective meeting despite facing small issues.