The technology needed to allow companies to hold remote meetings is becoming easier to acquire and opportunities to save money on business travel are becoming more common. The proper way to conduct an online meeting, however, is up for debate - many mangers are still struggling to adapt to the new environment.
Similar to any person-to-person meeting, there are a few steps that greatly improve the productivity of an online meeting. The first is to be sure that the conference is absolutely necessary. While there are many projects that must be attended to during an average workday, requiring remote workers to join in on a video conference that lacks preparation or a point won't be very effective. In order to prevent that, managers should establish topics, determine objectives, select ideas for sharing information and define their role in the meeting prior to the conversation.
For companies that are connecting in-house employees with remote workers, having a large enough meeting room in the office with video conferencing technology is necessary. Generally, it is easy to install the equipment as companies such as MegaMeeting offer affordable web conferencing software to companies all across the country.
Through this technology, team members will be able to connect and engage in a productive online setting, kept organized and on target by the managing officials within any given company.