How to start a video conference

Tuesday, December 18 2012

Video conferencing is a great way to bring a small group of employees together for an informative meeting. However, participants may be unfamiliar with one another, but this web meeting provides an ideal opportunity for attendees to become better acquainted.

Consider the following tips to start a video conference with employees who are meeting each other for the first time.

1. Use introductions - Break the ice by encouraging each participant to introduce himself or herself. Every attendee can provide basic information during the introductions, such as how long he or she has been with a company and his or her current title.

2. Make sure every attendee can participate - Attendees join video conferences to receive valuable information, so make sure that every participant can see and hear his or her peers. For example, an employee in a dark room can turn on a light or move to another area before the video conference begins.

3. Stay natural - A conversational tone is often helpful for video conferences, and a moderator or presenter can encourage attendees to speak naturally during these meetings. Additionally, offering participants a brief outline of the meeting's agenda and addressing any initial questions or concerns ahead of time can help video conference attendees.