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User Guide

Step-by-step instructions for everything MegaMeeting.

Creating a Meeting
The starting point for all activity.
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Sending Invitations
Invite guests to your meetings with Email Invitations.
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Join as Host
Joining your meetings with Host priveleges.
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File Sharing
Upload and share files with your meetings, or specific guests.
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Recording Meetings
Learn how to start/stop recording during meetings, and download/share the recordings.
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Screen Sharing
See how to share a specific application window, or your entire desktop.
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Host Guide
The Host user guide is for subscribers of MegaMeeting, and covers account mangement and meeting features.
Login To Your Account

  • Navigate to your account in your browser (e.g. "beta.megameeting.com").
  • Enter your User Name and Password and click Login.
  • If needed, you can reset your password by clicking the Forgot Password link.

MegaMeeting Login

  • When successfully logged in, you will see the main menu of your account.

MegaMeeting Manage Section
Meetings
Meeting List

Click the Meetings button to view your list of scheduled meetings. You can search to filter the list, and select any meeting.

  • Create: Create a new meeting.
  • Edit: Change/Update the selected meeting.
  • Join: Join the selected meeting now.
  • Delete: Delete the selected meeting.

Meetings
Create Meeting

The Create Meeting feature allows you to schedule a private meeting session with unique participants. You can give the meeting any name of your choosing, and set the Date and Time that the meeting will take place. Optionally, you can add the meeting participants and set their individual meeting permissions by using Verified Guests.

  • Meeting Name: Enter a name for the meeting.
  • Date / Time: Set the scheduled Date and Time of the meeting.
  • Verified Guests: Turn Verified Guests On or Off for this meeting.

Create Meeting

Verified Guests add an extra level of control and security to your meetings. You can add each participant's name, email address, set their specific meeting permissions, and generate unique access keys.

  • Click the "+" icon to add a new participant.
  • Name: This is how the user will appear to the meeting.
  • Email Address: Required for unique identification and receiving invitations.
  • Permissions:
    • Webcam: Allows the user to stream video from their webcam. Default: On.
    • Audio: Allows the user to stream audio from their microphone. Default: On.
    • Screen Sharing: Allows the user to share their screen. Default: On.
    • Chat: Allows the user to send and receive text chat messages. Default: On.
    • Moderator: Gives the user Host-level permission, which includes the ability to Record the meeting and Kick other users from the meeting. Default: Off.

Verified Guests

  • If an invalid email address is detected, the Email field will turn red to indicate the address is not deliverable, and may be mispelled or unable to receive email.

Guest Email

Click the Create button to save the meeting, and you will see the success confirmation.

  • Invite: Opens the Email Invitations window, pre-composed for the newly created meeting.
  • Join: Connects to the meeting now.

Meeting Success
Edit Meeting

The Edit Meeting feature allows you to makes changes to an existing meeting. You can change the Meeting Name, Date/Time, and the list of participants.

  • Meeting Name: Change the name of the meeting.
  • Date/Time: Reschedule the meeting.
  • Verified Guests:
    • Add or Remove participants.
    • Change participant names, email, or permissions.
    • Copy the participants Key and a Link to join the meeting.

Edit Meeting
Join Meeting

The Join Meeting feature allows you to instantly connect to the live meeting room from here with Host priveleges.

  • The loading screen will briefly appear as you connect to the meeting.
  • Click Allow to grant access to your webcam and microphone.

Join Meeting

  • Once connected to the meeting you will see your camera image as well as any other participants currently streaming video.
  • Troubleshooting Tips:
    • Check that your device has a webcam.
    • Check that your webcam is not in use by another application.
    • Test your device's speaker volume.
    • For Screen Sharing, use a compatible browser (Chrome or Firefox)
    • For Mobile devices, limit meetings to 1:1 for optimum performance.

Webcam
Delete Meeting

The Delete Meeting feature allows you to end a particular meeting and prevent further access.

  • Once deleted, the meeting and all associated access keys are erased and cannot be recovered.
  • Once deleted, the meeting's name can be reused for another meeting.
  • Note: It is highly recommended that you delete meetings that are no longer in use to prevent unintended usage on your account.

Delete Meeting
Invitations

The Email Invitations feature allows you to send meeting participants a link to join the meeting.

  • For meetings without Verified Guests:
    • Meeting: Select the meeting for which to send invitations.
    • To: Enter a comma-separated list of email addresses to receive the invitation (Note: meetings support up to 8 participants).
    • Invalid emails will be highlighted, and must be changed or removed before sending.

Email Invitations

  • A preview of the Email Invitation is displayed.
  • Click Send and the emails will be delivered.

Email Preview
  • For meetings with Verified Guests:
    • Meeting: Select the meeting for which to send invitations.
    • To: Select the Verified Guests to receive the invitation.

Sending to Verified Guests

  • A preview of the Email Invitation is displayed.
  • Click Send and the emails will be delivered.

Verified Guests Preview
Recordings

The Recordings list shows all of the recordings you have made during meetings.

  • Meeting Name: Name of the meeting in which the recording was made.
  • Date/Time: Date and time the recording was made, displayed in local time.
  • Participants: List of users that were present during recording.
  • Size: Size of the recording file for download.
Recordings List

Select a recording to perform one of these actions:

  • Download: Download a copy of the recording in .MP4 format to your computer.
  • Copy: Copy a download link for the recording to share with others.
  • Delete: Permanently delete the recording (this cannot be undone).
Recordings Actions
Reports
Feature coming soon.
Files
Feature coming soon.
Settings

The Settings feature allows you to update your account details.

  • User Name: Used to login to your account.
  • Email Address: Used for contact, identification and password recovery.
  • Phone Number: Used for contact.

Settings
Guest Guide

The Guest guide is for attendees of MegaMeeting conferences, and covers joining and participating in meetings.

Joining A Meeting

Guest users can join a meeting via URL from their Email Invitation, or from the Guest Login page.

From Email Invitation

For meetings without Verified Guests:

  • Click the Join Meeting button to navigate to the Guest Login page.
  • Enter your name and click Join.

Join as Guest

For meetings with Verified Guests:

  • Click the Join Meeting button to navigate to the meeting.
  • You will join the meeting automatically.

Join as Verified Guest
From Guest Login Page

For meetings without Verified Guests:

  • Meeting: Enter a Meeting Name or Meeting ID to select a meeting.
  • Your Name: Enter your desired name to display in the meeting.
  • Click Join.

For meetings with Verified Guests:

  • Meeting: Enter your 12-digit Key.
  • Your Name: Enter your desired name to display in the meeting.
  • Click Join.

Guest Login
Meeting Features
Meeting Features Contents
Video

Meetings support video streaming of up to 8 simultaneous users.

  • Click the Camera icon to turn your webcam On or Off.
Webcam Video

Some features may appear disabled if the meeting host has not granted you permission, or if they are not supported by your browser/device.

Disabled Video
Audio

Meetings support audio streaming of up to 8 simultaneous users.

  • Click the Microphone icon to mute/unmute your microphone.
Microphone Audio

Some features may appear disabled if the meeting host has not granted you permission, or if they are not supported by your browser/device.

Disabled Audio
Screen Sharing

Meetings support screen sharing by 1 participant at a time.

Supported:

  • Google Chrome: requires MegaMeeting Screen Sharing extension, available on the Chrome Web Store (Free).
  • Firefox: natively supported.

Not Yet Supported:

  • Safari
  • Edge
  • Mobile Devices
Chat

The Chat features allows for Public and Private text chat between meeting participants.

  • Select a user to chat with from the sidebar, or select Public to chat with all users.
Recording

The Recording feature (Host/Moderator only) allows you to record video, audio, and screen sharing of up to 8 simultaneous users.

  • Click Options and Start Recording to begin recording.
  • The status message "Recording" will appear on the menu bar for all users.
  • Click Options and Stop Recording to end recording.

Recordings are processed and then made available for download as a single .MP4 file. Long recordings may take time to process.

  • When a recording is complete, a message will appear indicating it is ready for download.
  • Click Download to save a copy to your computer.
  • Click Copy to copy a download link to your clipboard, which you can easily share with others.

You can view any recordings made during this meeting by accessing the Recording List.

  • Click Options and Recording List.
  • The list of recordings of this meeting will be shown, along with their status and options.
    • Processing: indicates the recording is still being processed and will be available for download shortly
    • Processed: the recording is complete and available for download.
Kick User

The Kick User feature (Host/Moderator only) allows you to eject a user from a meeting.

  • Click Options and Kick User.
  • Select a user from the list and click OK.
  • The user will be ejected from the meeting after a few seconds.